PC Schools Release Board Agenda

AGENDA WITH COMMENTARY

REGULAR BOARD OF EDUCATION MEETING

PONCA CITY BOARD OF EDUCATION, PONCA CITY INDEPENDENT SCHOOL DISTRICT I-71

ADMINISTRATION CENTER, 613 EAST GRAND AVE., PONCA CITY, OK 74601

MONDAY, JANUARY 9, 2017

6:00 P.M.

1. CALL TO ORDER
   

• Call Meeting to Order (President)
• Flag Salute
• Roll Call (Minutes Clerk of the Board)
  

2. PRESENTATIONS/RECOGNITIONS
   

• Special Presentation to the Board Members in Appreciation for Their Years of Service to the Children of Ponca City (Dr. Pennington)
  

• Presentation of the Employee of the Month and Friend of Education Awards
  

The President of the Board will preside over presenting the January Employee of the Month and Friend of Education Awards to the following employees.

Volunteer for Athletics “Wildcat Zone” on Facebook

3. SPEAKING PRIVILEGES OF THE PUBLIC

• Comments From the Public

The Ponca City Public School Board of Education recognizes the value to school governance of public comment on educational issues and the importance of involving members of the public in board meetings. The board has established guidelines to govern

public participation in board meetings necessary to conduct its meetings and to maintain order. After checking in with the board clerk, individuals or groups wishing to speak during the public comment period must provide the following information, in writing, in order to speak before the board:

Name and address of the individual

The agenda action item(s) the individual wishes to address

The organization the individual represents or is affiliated with, if applicable

Anyone who would like to speak to the board during public comment period of the meeting must check in with the board clerk at least 15 minutes prior to the start of the board meeting. There will be a form available they will need to fill out and return to the board clerk before they can be heard by the board.

Participants must be recognized by the president or other presiding officer and must preface their comments by an announcement of their name and group affiliation, if applicable.

Comments of the speaker must relate to an item on the meeting agenda. Generally, participants shall be limited to comment of a maximum of three (3) minutes duration unless altered by the presiding officer, with the approval of the board. All public comments during any one regular meeting shall be limited to no more than fifteen (15) minutes. No participant may speak more than once during a single meeting. All statements shall be directed to the presiding officer; no participant may address or question board members individually.

For more information regarding Speaking Privileges of the Public, please refer to Board Policy 2.4 Speaking Privileges of the Public, that is available at the board meeting, or in the board policy manual located on the district website, www.pcps.us, under Board of Education.

4. PRESENTATIONS/REPORTS
   

• Building Assessment Reviews (Roosevelt – Ronda Merrifield & Union – Dr. Trina Resler)
  

5. SUPERINTENDENT’S REPORT
   

• State Aid Mid-Term Adjustment
  

6. CONSENT CALENDAR

*Motion required: Motion required for the approval of the “Consent Calendar” as printed (or as amended). Board members may, however, call for a vote on each of the items listed on the “Consent Calendar.”

7. ACTION ITEMS (MOTION REQUIRED)

CONSIDERATION OF AND VOTE TO APPROVE OR NOT APPROVE THE FOLLOWING ITEMS:

• Consideration of and Vote to Approve or Not Approve the Following District Financial Reports

Brenda Storie will answer questions regarding the financial reports included on pages 18-53

RECOMMENDED ACTION

The Superintendent recommends approval of the financial reports.

• Consideration of and Vote to Approve or Not Approve the Following Contracts/Agreements for the 2016-2017 School Year
  

1. Contract with NewView Oklahoma for Vision-Related Services

Commentary:

The purpose of this agreement is to provide vision-related services, including orientation and mobility to designated students of Ponca City Public Schools as indicated by IDEA, ADA, parental consent and school criteria. School personnel will identify the students who need the services and will approve each individual situation as provided for under state and federal regulations. NewView shall provide the services at $750.00 per week (one day per week per student) up to 21 weeks including Extended School Year, if determined by the team, from January 23, 2017 through June 30, 2017 based on student needs as provided by Director of Special Services. The estimated cost is $15,750.00. NewView is responsible for providing the district with a copy of current Workers’ Compensation Insurance or a letter of exemption from the agency that oversees the State Insurance Fund of Oklahoma as well as a W9. Jill Henderson will answer questions.

1. Contract with PowerSchool Premier Subscriptions for Student Information System Software Subscription/Maintenance and Support Fees
   

Commentary:

This Contract Agreement is for on-going PowerSchool Subscription/Maintenance and support fees for our student information system software. Total cost of this agreement is $43,031.80. Barbara Cusick and Jason Ridenour will answer questions.

428. Agreement with Sober Brothers, Inc. for a Temporary Parking Lot Addition on Brookfield Avenue for a Cost of $45,428.60
     

Commentary:

Sober Brothers, Inc. will construct a temporary parking lot north of the high school to offset the loss of parking spaces in the student parking lot due to construction projects. Widening the entrance, installing parking bumpers, tree removal and 8 inches of gravel will make up the work required. The total cost of the agreement is $45,428.60. Bret Smith will answer questions.

RECOMMENDED ACTION

The Superintendent recommends approval.

• Consideration of and Vote to Approve or Not Approve Jared Freeman as Activity Fund Custodian for Athletics
  

Commentary:

Due to a change in personnel, we need to approve Jared Freeman as Activity Fund Custodian for Athletics. Brenda Storie will answer questions.

RECOMMENDED ACTION

The Superintendent recommends approval.

• Consideration of and Vote to Approve or Not Approve a Proposed Executive Session for the Following Purposes: to Discuss the Possible Termination, Reassignment, Resignation, and Employment of Personnel on the Attached Detailed Personnel Report [Authority for Executive Session: 25 O.S. Section 307 (B) (1)]; to Discuss the Superintendent of Schools’ Contract [Authorityfor Executive Session: 25 O.S. Section 307(B)(1)]; to Discuss Employment of Superintendent [Authority for Executive Session: 25 O.S. Section 307 (B) (1)]; to Discuss Confidential Conversations with the Board’s Attorney Concerning Pending Claims and Litigation [Authority for Executive Session: 25 O.S. Section 307 (B) (4)]; to Discuss the Purchase or Appraisal of Real Property [Authority for Executive Session: 25 O.S. Section 307 (B) (3)]; and to Discuss Negotiations [Authority for Executive Session: 25 O.S. Section 307 (B) (2)

Motion for Executive Session if one is desired.

• Return to Open Session
  

• Recital by Board President that Minutes of Executive Session Were Kept by the Board Minutes Clerk and Will Remain Confidential.
  

• Consideration of and Vote to Approve or Not Approve Annual Ratification/Renewal of the Contract for the Superintendent of Schools.
  

The Board will take action on the contract for Superintendent of Schools.

RECOMMENDED ACTION

The Board President recommends approval.

A copy of the proposed personnel report is included on pages 54-55 of the agenda.

RECOMMENDED ACTION

The Superintendent recommends approval of the personnel report as presented and/or amended.

8. NEW BUSINESS
   

9. ADJOURNMENT

*Motion required for adjournment

(Special accommodations may be made available for this Board meeting. Requests should be made by calling the office of the Superintendent of Schools no later than Friday, preceding the Board meeting.)