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Ponca City School Board Minutes Released

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THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NO. 71 OF KAY COUNTY, STATE OF OKLAHOMA, MET IN REGULAR MEETING AT THE ADMINISTRATION BUILDING, 613 EAST GRAND AVENUE, IN SAID SCHOOL DISTRICT ON THE 8TH DAY OF AUGUST, 2016 AT 6:00 P.M. AGENDA AND MEETING NOTICE WERE POSTED AT 1:00 P.M., THURSDAY, AUGUST 4TH, 2016 IN ACCORDANCE WITH 25 O.S. § 311.

MEMBERS PRESENT: CLARK, KINKAID, NUZUM, RILEY, THROOP

Others Present: Dr. David Pennington, Shelley Arrott, Bret Smith, Brenda Storie, Barbara Cusick, Teri Vogele, Randy Empting, Jill Henderson, Jason Ridenour, Betty Johnston, Kathy Conrad, Jeff Denton, Jan Miller and other various administrators, employees, and members of the community.

Notice of this meeting was given in writing to   NOTICE OF MEETING

the County Clerk of Kay County, Oklahoma,

forty-eight (48) hours prior to such meeting,

and public notice of this meeting was posted

in prominent view on the outside door at the

Ponca City Administration Building, 613 East

Grand Avenue, at least twenty-four (24) hours

prior to this meeting, excluding Saturdays,

Sundays and legal holidays, all in compliance

with the Oklahoma Open Meeting Act.

 

The meeting was called to order by President       CALL TO ORDER

Judy Throop.

 

The President led the flag salute.                              FLAG SALUTE

Bret Smith gave the invocation.

 

The Minute Clerk called roll at 6:00 p.m.              ROLL CALL

Roll call established that all five (5)

members of the Board were present.

 

The President inquired if there were any               PUBLIC COMMENTS

interested citizens who wished to express

their views to the Board; there was one person

wanting to speak to the Board.

Anton Epp, Ponca City resident, addressed the

Board regarding speech therapy in the

district.

 

Jason Ridenour, Technology Director, gave a          CIPA PRESENTATION

presentation on the Children’s Internet

Protection Act (CIPA).

 

 

Dr. Pennington discussed the proposed 2016            DISCUSSION TOPICS

Board Policy updates (see insert).

 

 

Dr. Pennington reported information to the            SUPERINTENDENT’S

Board regarding the Wind Farm Tiff. He                     REPORT

encouraged the Board Members to contact

Commissioner Vance Johnson if they have

questions regarding the Duke Energy proposal.

 

 

It was moved by Riley, seconded by Nuzum,              CONSENT CALENDAR

to approve the Consent Calendar:

  1. Agenda with Commentary
  2. Minutes:  July 11, 2016 – Regular Meeting
  1. Contracts/Agreements Under $10,000 (see inserts)

 

A roll call vote was taken as follows:

 

CLARKAYE
KINKAIDAYE
NUZUMAYE
RILEYAYE
THROOPAYE

 

Motion carried.

 

It was moved by Nuzum, seconded by Clark, to       FINANCIAL REPORTS

approve the following financial reports:

  1. FY16 Budget Amendments
  1. FY16 Summary Change Order Listings as of August 1, 2016 for Funds 11, 21, 22, LRB Improvement Fund, 34, and 36;
  1. FY16 Expenditure Summary Reports
  1. FY16 Bond Fund Reports
  1. FY17 Budget Amendments
  1. FY17 General Fund Encumbrances #273 – #404 in the amount of $472,928.78;
  1. FY17 Building Fund Encumbrances #23 – #33 in the amount of $62,100.56;
  1. FY17 Child Nutrition Fund Encumbrances #69 – #73 in the amount of $16,136.60;
  1. FY17 Gifts and Endowments Fund 81 Encumbrances #8 – #17 in the amount of $16,500.00;
  1. FY17 2016 LRB Improvement Fund Encumbrances #1 – #10 in the amount of $1,979,000.00;
  1. FY17 2015 Construction Bond 34 Encumbrances #7 – #8 in the amount of $11,104.16;
  1. FY17 2009 Transportation Bond Encumbrance #2 in the amount of $557,693.00;
  1. FY17 Summary Change Order Listing as of August 1, 2016 for Funds 11 and 36;
  1. FY17 Expenditure Summary Reports
  2. FY17 Bond Fund Reports
  3. Request for Raffle
  4. Booster Club Fundraiser Requests
  5. Activity Fund Reports/Budgets/Amendments
  6. Treasurer’s Reports
  1. Ratification of July 2016 payrolls for General Fund and Child Nutrition Fund previously approved by the Board and authority to issue payrolls for August 2016.

A roll call vote was taken as follows:

 

CLARKAYE
KINKAIDAYE
NUZUMAYE
RILEYAYE
THROOPAYE
Motion carried. 

 

It was moved by Nuzum, seconded by Riley, to approve appointing Betty Johnston as Board Clerk and Kathy Conrad as Deputy Clerk.

 

A roll call vote was taken as follows:

 

CLARK                 —             AYE

 

 

APPROVE APPOINTING BETTY JOHNSTON AS BOARD CLERK AND KATHY CONRAD AS DEPUTY CLERK

 

KINKAIDAYE
NUZUMAYE
RILEYAYE
THROOPAYE

 

Motion carried.

Attorney Gary Bracken administered the Oath of   ADMINISTRATION OF THE

Office for Betty Johnston, Board Clerk, and          OATH OF OFFICE

for Kathy Conrad, Deputy Clerk.

 

 

It was moved by Riley, seconded by Nuzum, to       APPROVAL OF

approve the following contracts/agreements for   CONTRACT/AGREEMENTS

the 2016-2017 school year (see inserts):                FOR THE 2016-2017 SCHOOL YEAR

 

  1. Agreement with Marquita Pogue with Ardor Health Solutions to provide speech and language services for the 2016-2017 school year. Ms. Pogue shall provide the speech and language services at $65.00 per hour at a 37.5 hours per week from August 17, 2016 through May 22, 2017. Total cost of the agreement is $90,187.50.
  1. Contract with Younger-Holmes Electrical Contractors, Inc. to provide electrical services. The cost of the contract is $10,000.00.
  1. Agreement with Frontline Technologies for AESOP Subscription. The annual charge is $10,173.60.
  1. Agreement with Renaissance Learning for Reading and Math Training. The cost of the agreement is $12,000.00.
  1. Memorandum of Understanding between Ponca City Public Schools and Pioneer Technology Center for Dropout Recovery Program (SHARE). Estimated cost of the agreement is $150,000.00.

 

A roll call vote was taken as follows:

 

CLARKAYE
KINKAIDAYE
NUZUMAYE
RILEYAYE
THROOPAYE
Motion carried.  

 

 

It was moved by Kinkaid, seconded by Clark, to   APPROVAL OF CHANGE

approve the following Change Orders (see             ORDERS

inserts):

 

  1. Change Order Number 1 for the Washington Elementary Restroom Remodel to accept project contingency surplus. The contingency surplus totaled $14,630.04.
  1. Change Order Number 2 for the Administrative Office Seminar Room Project to accept project contingency surplus. The contingency surplus totaled $1,644.04.

A roll call vote was taken as follows:

 

CLARKAYE
KINKAIDAYE
NUZUMAYE
RILEYAYE
THROOPAYE

 

 

Motion carried.

 

 

It was moved by Nuzum, seconded by Clark, to       APPROVAL OF PERSONNEL

approve the recommendations for termination,

reassignment, resignation and employment of

personnel as follows:

 

Persons listed in the Personnel Report

(including addendum, if applicable), and

employed as of the effective date

specified; contracts to be executed in

the name of the district by the

Superintendent or person(s) designated

by him, and assignments to be made by

the Superintendent (see insert)

including salary adjustments and

increases.

 

A roll call vote was taken as follows:

 

CLARKAYE
KINKAIDAYE
NUZUMAYE
RILEYAYE
THROOPAYE
Motion carried.  

 

 

 

It was moved by Nuzum, seconded by Clark, to approve the Negotiated Agreement with the

Ponca City Public Schools’ Association of

Classroom Teachers (ACT) for 2016-2017 School Year, pending ratification by the ACT (see insert). A roll call vote was taken as follows:

APPROVAL OF NEGOTIATED AGREEMENT WITH THE PONCA CITY PUBLIC SCHOOLS’ ASSOCIATION OF CLASSROOM TEACHERS FOR 2016-2017 SCHOOL YEAR

 

 

CLARKAYE
KINKAIDAYE
NUZUMAYE
RILEYAYE
THROOPAYE
Motion carried.  

 

 

Dr. Pennington asked the Board of Education to NEW BUSINESS approve agreement with the City of Ponca City to provide ambulance service for high school varsity football games at no cost to the district.

 

It was moved by Nuzum, seconded by Kinkaid, to approve the agreement with the City of Ponca City to provide ambulance service for high school varsity football games at no cost to the district. A roll call vote was taken as follows:

 

CLARKAYE
KINKAIDAYE
NUZUMAYE
RILEYAYE
THROOPAYE
Motion carried.  

 

 

It was moved by Kinkaid, seconded by Riley, to ADJOURNMENT adjourn meeting. A roll call vote was taken as follows:

 

CLARKAYE
KINKAIDAYE
NUZUMAYE
RILEYAYE
THROOPAYE
Motion carried.  

 

The meeting adjourned at 6:57 p.m.

(A DVD of this meeting is on file in the office of the Clerk of the Board of Education.)