The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, August 22, 2016, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on August 19, 2016, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Vance Johnson called the meeting to order. Those present were as follows: Paul Skidmore, Member (9:01 a.m.); Jason Shanks, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Susan Keen, Kay County Assessor; Don Jones, Kay County Detention Center Director (KCDCD); Dennis Bonewell, Emergency Management; Donnie Head, CED#8; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.
Chairman Vance Johnson led the Flag Salute.
Motion was made by Shanks and seconded by Skidmore approving regular meeting minutes of August 15, 2016. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Jail Director Report: Don Jones, KCDCD, presented a report noting 293 as the current head count, 61 arrested and released over the weekend and 119 for the week, arrested and released from August 1, 2016-362, daily average of 287, minimum amount of inmates-274, maximum amount of inmates-303, high for 24 hour period for August 5, 2016-323, 12 inmates sentenced to county time, 58 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison). Jones told the DOC backlog is 1,399 at 110% capacity. The report showed 11 weekenders and sanctions, 35 paid contracts with BIA (29) and Bridgeway (6) currently are holding one (1) inmate on writs (prison to court).
Motion was made by Johnson and seconded by Shanks to Table part-time security contract for further review for the Sheriff Department. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving cremation fee for an indigent resident of Ponca City in the amount of $358.00 (corrected from Agenda that read $355.00). Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving final approval of all documents relating to county owned properties that sold during the special commissioner’s sale on August 16, 2016. Kay County Treasurer Christy Kennedy noted the sales of these 11 properties paid for the advertising and told these properties would go back on the tax roll. She also thanked the KCDC for mowing some of these properties. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Courthouse west entrance doors to the basement: Commissioner Shanks stated the locks on all the doors entering the courthouse have not been changed for some time and he would like to get this done. He also mentioned he would like to have repairs made on the handicap entrance doors making it easier to enter. DA Hermanson recommended to the BOCC to have an architect look at the handicap entrance doors and make sure to stay with ADA requirements. Shanks said he would check on these matters. No action was taken.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:
Commissioner Skidmore stated crews continue to dig and screen shale, haul rock to roads, graders are laying shale and grading roads, mowing and working on signs, changing out crushed culverts to help with drainage, laying top rock and hauling rock to the yard on FEMA projects. He mentioned bus routes have been graded and shale has been laid. Skidmore said the rain has slowed down progress but work continues on 13th Street and “O” Street; he noted these two projects are large and will require a lot of time and product to complete.
Commissioner Shanks noted his crews finished up with “S” Street last Thursday except for the fencing, will start on Canteen Road between “Q” and “R” Street cleaning up the area, will start “R” Street between Peckham and Canteen pulling ditches and laying rock.
Commissioner Johnson reported his crews are blading, hauling material, mowing ditches and mowing district wide, sprayed bridges and signs, cut lip and put in culvert pipe off Lake Road, opened up ditch and sloped for a fence, hauled dirt and rip rap to culverts on Kildare Road.
Motion was made by Shanks and seconded by Skidmore approving Bridge Inspection Invoice and Report of Conference for Dist#1, 2, & 3, Inv. #436252, Bridge Inspection Contract EC1747D. Donnie Head, CED#8 presented packets to Commissioners Johnson and Shanks regarding their projects. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving State of Oklahoma Board of County Commissioners Utility Revised Relocation Agreement, Project No. STP-36, Job Piece No. 30442(04), Resurface Hubbard Road (EW 18) from 0.7 miles east of I-35 then east 3.3 miles to US 177. Skidmore noted this is a “Revised” Relocation Agreement and said he had met with Kay Electric and Kay Water to negotiate price from $5,000 to $450. Donnie Head told the county will pay $450 and the utility will pay $450. DA Hermanson noted he had not reviewed the Revised Agreement and asked if the reduced price was the only changes made. Head told him that was the only change. Hermanson approved. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving to go out for bid for labor and materials on Union Bridge (paid for out of CBRI Acct.), Dist#2. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving action to go out for bid for labor and materials on Bridge#250 (an ETR loan to be paid for by BIA), Dist#2. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving the following Kay County Monthly Reports for July 2016: Election Board. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving the following Resolutions to Dispose of Equipment: Res#16, 17-34, Court Clerk, HP 4350 Laser Printer, sent back to AOC; Res#16, 17-35, Hwy. Dist#1, Canon Typewriter, junked; Res#16, 17-38, Hwy. Dist#1, Fuel Transfer Pump, junked. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving the following Resolutions to deposit funds: Res#16, 17-36, Highway Dist#1-$299.70, reimbursement for sale of culvert pipe; Res#16, 17-37, Highway Dist#1-$1,398.97, reimbursement for repairs to CED pole trailer and labor on pole trailer. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving Officer’s Request for Supplemental Appropriations on Reimbursement from Dept. of Environmental Quality for LEPCC expense paid through General Government to improve RFD Radio Transmission in the amount of $17,975.00. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving the following Transfer of Appropriations: Hwy. Dist#3 Maintenance & Operation (M&O)-$7,000.00 to Capital Outlay; Detention Center Personal Service-$8,000.00 to Part-time; EMA Grants-$314.28 to EMA M&O. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
Motion was made by Shanks and seconded by Skidmore approving Payroll with warrants to be released on August 30, 2016. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving Blanket Purchase Orders. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving Maintenance & Operation Claims. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
FY 2015/2016 PURCHASE ORDERS:
2015-2016 Drug Court: 113, Customink Co, 381.23, Shirts; General: 2679, AT&T, 60.00, Internet; Health: 528, Ok. State Dept. of Health, 29166.67, Payroll; Highway: 2195, AT&T, 24.64, Phone; 2196, City of Blackwell, 581.16, Billing;
FY 2016/2017 PURCHASE ORDERS:
2016-2017 PBA: 3, Juniors Locks & Alarms, 233.00, Locks; Serv.Fee: 20, Petsense, 115.98, Blanket For Supplies; 21, Fleetcor Technologies, 1286.82, Blanket For Fuel; 22, Sequoyah Enterprises Inc, 116.30, Blanket For Juvenile Detentions; 23, Galaxie Business, 42.78, Blanket For Copier Maintenance; 24, Safelite Auto Glass, 332.90,
windshield; 25, Communications Training Institute LLC, 179.00, Registration; 26, Garcia, John, 36.00, Juvenile Transports; Detention Center: 134, OK Natural Gas, 889.59, Billing; 135, Cards Service Center, 205.20, Expenses; 136, McDonald Computer Services LLC, 99.99, Repairs; 137, McDonald Computer Services LLC, 168.94, Equipment; 138, Verizon Wireless, 271.65, Blanket for cell bill; 139, Baskin Hadley & Stevens PC, 500.00, Accounting services; 140, Locke Supply, 20.01, Supplies; General: 227, Oklahoma State University, 9701.00, Contractual Services; 228, Clearwater Enterprises, 53.06, Natural Gas Service; 229, OK Natural Gas, 114.01, Gas delivery; 230, Leach Paper Co., 239.12, Blanket For Supplies; 231, Southwest Business Products, 370.88, Blanket For Supplies; 232, Harrell Automotive & Recovery, 200.00, Blanket For Vehicle Maintenance; 233, Tulsa Marriott Southern Hills, 445.00, Lodging; 234, AT&T, 516.13, Monthly phone bill; 235, AT&T, 292.80, Monthly phone bill; 236, AT&T, 55.00, Internet connection fee; 237, Cintas Corporation Loc, 191.48, Blanket for linen; 238, Fusion, 262.04, Phone; 239, AT&T, 30.30, Long distance; 240, AT&T, 17.35, Long distance; 241, Stolhand Heating & Air, 288.89, Repairs; 242, Kay County Detention Center, 1145.00, Phone System; 243, Galaxie Business, 494.98, Printer; 244, AT&T Mobility, 849.55, Internet; 245, Sac & Fox Juvenile Detention, 1266.60, Juvenile Detention; 246, Steffen, Doyle, 300.00, Appraisal; 247, Henderson, Spike, 300.00, Appraisal; 248, Grell, Jared R, 300.00, Appraisal; 249, Kay County Treasurer, 40.00, Deed Fees; 250, Pioneer Technology Center, 30.00, Maps; 251, CODA, 150.00, Registration; Health: 30, Language Line Services, 210.20, Language Line Service; 31, OK Natural Gas, 112.75, Gas bill; 32, Turf Surfers, 640.00, Blanket for lawn care; 33, Lowes Companies Inc., 230.72, Blanket For Supplies; 34, Walmart Community BRC, 15.52, Blanket For Supplies; 35, ANCO Services, 2085.00, Janitorial Services; 36, STC, 58.20, Copier Maint & Overage; 37, STC, 44.00, Copier Maint & Overage; 38, Mail Finance, 313.11, Postal Meter Quarterly Service; 39, STC, 96.00, Copier contract; 40, Merrifield Office Plus, 193.92, Supplies; 41, Freeman, Jessica, 30.24, Travel; 42, Hewlett Packard, 199.00, Ink; 43, Merrifield Office Plus, 399.80, Toner; 44, Merrifield Office Plus, 63.50, Paper; 45, Merrifield Office Plus, 73.96, Supplies; 46, Moore Medical Corp., 69.70, Supplies; 47, Merrifield Office Supply, 323.90, Supplies; 48, Southwest Business Products, 55.67, Supplies; Highway: 191, Embassy Suites – Norman, 180.00, Lodging; 192, G & B Auto, 390.48, Blanket for repairs; 193, Locke Auto Parts, 251.03, Blanket for parts; 194, OSU-CTP, 125.00, Registration; 195, OSU-CTP, 125.00, Registration; 196, ACG Materials, 6395.33, Rock; 197, Birch Telecom, 107.02, Telephone; 198, Mike Redding, 482.00, Shale; 199, Railroad Yard, 16857.96, Tank; 200, Yellowhouse Machinery Co, 266.92, windshield; 201, Dish, 20.60, Cable; 202, Safelite Auto Glass, 150.00, Labor; 203, Safelite Auto Glass, 209.95, Repairs; 204, Office Of Management & Enterprise Service, 125000.00, Reimbursement To ETR Acct; 205, Hercules Tire Sales, Inc, 786.00, Tires; 206, Rays Used Equipment, 470.00, Blades; 207, Cintas Corporation, 136.83, Supplies; 208, Direct Discount Tire, 208.66, Tire; 209, North Central Rebuilders, 62.00, Repairs; 210, Brandts, 395.19, Pump; 211, Shanks, Jason R, 147.96, Mileage; 212, Tucker, Teena M, 89.00, Router
Commissioner Johnson noted he spoke with the Health Department (he is on that board) regarding Purchase Order No. 24 about the high cost for language line service and was told and reasons why it was imperative to have that service available.
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Johnson and seconded by Skidmore to adjourn, 10:16 a.m. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
