The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, August 8, 2016, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on August 5, 2016, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Vance Johnson called the meeting to order. Those present were as follows: Paul Skidmore, Member; Jason Shanks, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Don Jones, Kay County Detention Center Director (KCDCD); Dennis Bonewell, Emergency Management; Claude Williams, Taxpayers for Transparency; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Vance Johnson led the Flag Salute.
Motion was made by Shanks and seconded by Johnson approving regular meeting minutes of July 25, 2016. Motion carried: Johnson, aye; Shanks, aye; Skidmore, abstained.
Motion was made by Shanks and seconded by Skidmore approving regular meeting minutes of August 1, 2016. Motion carried: Johnson, abstained; Shanks, aye; Skidmore, aye.
Jail Director Report: Don Jones, KCDCD, presented a report noting 291 as the current head count, 54 arrested and released over the weekend and 120 for the week, arrested and released from August 1, 2016-120, daily average of 293, minimum amount of inmates-286, maximum amount of inmates-298, high for 24 hour period for August 5, 2016-323, 10 inmates sentenced to county time, 58 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison). Jones said the DOC count last Monday was 1,360. The report showed seven (7) weekenders and sanctions, 41 paid contracts with BIA (34) and Bridgeway (7) currently are holding one (1) inmates on writs (prison to court).
Motion was made by Shanks and seconded by Skidmore approving Contract for Supervision of Community Service for FY2016-17. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
New roof on the Emergency Management building: Shanks said, per Johnson’s request, he quoted out metal roofs as follows: American Roofing-$3,700.00 with tear out of old shingles, $3,500.00 to install over current shingles; Adamson Construction-$3,555.00 with tear out and $2,650.00 without; Heritage Roofing Systems of Oklahoma, Inc.-$11,364.00 with tear out and $8,574.00 without. BOCC discussed whether they wanted a metal roof or shingles.
Motion was made by Shanks and seconded by Skidmore approving to use shingles as the new roof on the Emergency Management building and going with American Roofing for $2,600.00 with a 50 year warranty (shingle quotes were opened in BOCC meeting on 7-25-16). Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:
Commissioner Skidmore stated crews were moving shell to the roads, working on FEMA Project on “O” Street putting on top rock on in the south area of Dist#3, blading, mowing, cleaning shop and putting tires on trucks and graders.
Commissioner Shanks noted his crews were working on FEMA Project “S” Street putting in two big tank cars and laying FEMA rock and blading roads weather permitting.
Commissioner Johnson reported his crews are blading, hauling material and mowing district wide, working on “T” Street Bridge#233, spraying and weed eating road sides, taking out pipe on “U” Street and cleaning and putting back in, spraying water on Adobe Rd., repairing culverts on Kildare Rd and patching pot holes on several roads.
Motion was made by Johnson and seconded by Shanks approving Title Sheet Project No. STP-0442(2004)CI Resurfacing County Road, Hubbard Road (EW-18) State Job No. 30442(04), D#3. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Declaring emergency to purchase materials and labor to rebuild culvert box on Brake Rd., paying for it out of the CBRI account and to be reimbursed by BIA, Dist#1: Johnson said he wants Brake Road opened and would do quotes but not bid and asked DA Hermanson for permission to declare an emergency. DA Hermanson told Johnson he would need to articulate the reasons it is an emergency.
Motion was made by Shanks and seconded by Johnson declaring Brake Rd. an emergency because the road needs opened as soon as possible due to the large volume of traffic. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving and authorizing Requisitioning & Receiving officers for the LEPC Grant Fund. Requisitioning Officer-Paula Cain, Jerry Hilbert, Dennis Bonewell; Receiving Agent-Tom Muchmore, Jerry Evans. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore to go out for bid to sell 2012 Ford F150, Sheriff Department. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore to go out for bid on the 44th Street Rehabilitation Project, D#3. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
No action was taken on Resolution#72-2016 Approving Interlocal Cooperative Agreement with Contiguous Counties (Kay County Res#16, 17-27) DA Hermanson is waiting to hear from Grant County Assistant District Attorney.
Motion was made by Shanks and seconded by Skidmore approving Officer’s Request for Supplemental Appropriations to General Fund: Assessor’s reimbursement to Treasurer for 6 months of AT&T U-Verse (apply to GO-600-20). Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving the following Kay County Monthly Reports for July 2016: Treasurer; County Clerk. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving the following Resolutions to Dispose of Equipment: Res#16, 17-32, Hwy. Dist#2-HP Computer, junked. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving the following Resolutions to deposit: Res#16, 17-33, ETR Loan-$100,000.00 (ETRCB8-36-2(30)17, Dist#2. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. Sheriff Van Hoesen congratulated DA Hermanson for being nominated District Attorney of the Year.
Motion was made by Shanks and seconded by Johnson approving the following Cash Fund Estimate of Needs and Request for Appropriations: Mortgage Certification Fee-$465.00; Highway-$810,948.19, D#1-$447,445.08; D#2-$256,328.56; D#3-$107,174.55; Highway CBRIF-$19,553.38; County Clerk Lien Fee-$494.00; Preservation Fee-$4,575.00; Public Building Authority (PBA)-$2,341.50; PBA-Pioneer Technology Center-$2.27; PBA-Ponca City Schools-$2.79; PBA-Tonkawa Schools-$1.89; County Sales Tax-$292,270.15; Detention Center-$99,957.50; Use Tax-$30,918.66; Drug Court-$6,708.00; Sheriff Service Fee-$15,874.63; Visual Inspection Reimbursement-$566.11; Child Abuse Prevention-$195.01; County Cash Improvement-$0.10. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving the following Cash Fund Estimate of Needs and Request for Appropriations on Lapsed Balances FY2015-2016: Detention Center-$12,330.14.. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Johnson approving the following Transfer of Appropriations: Highway Cash Fund District#3 Maintenance & Operations to transfer $66.00 from H3103-20 to District#2 Maintenance & Operations H3102-20. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving Blanket Purchase Orders. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving Maintenance & Operation Claims. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
FY 2015/2016 PURCHASE ORDERS:
2015-2016 Drug Court: 109, Layton, Jennifer, 500.00, Drug Court Attendance; 110, ODAT, 39.00, Testing; 111, Omega Laboratories Inc, 99.00, Testing; 112, Redwood Toxicology Laboratory, 1121.50, Testing; General: 2668, Hilton Garden Inn Tulsa South, 356.00, Lodging; 2669, OK Dept. of Public Safety, 350.00, Blanket for OLETS Service; 2670, Valero Short Stops, 51.83, Blanket For Fuel; 2671, Southwest Business Products, 2245.54, Printing; 2672, MTM Recognition, 274.92, Shirts; 2673, Southwest Business Products, 581.50, Supplies; 2674, Fenton Office Supply, 468.00, Chair; 2675, Dell Marketing L.P., 1198.99, Computer; 2676, Jack Bowker Ford, 86.41, Service;
Highway: 2190, Rural Water District #3, 53.48, Billing; 2191, OK Natural Gas, 39.48, Billing; 2192, OK Natural Gas, 20.55, Billing; 2193, Centerpoint Energy Arkla, 45.65, Billing
FY 2016/2017 PURCHASE ORDERS:
2016-2017 Reimburse: 8, Oklahoma Tax Commission, 9.00, Tag; Serv.Fee: 15, CODA, 200.00, Registration; Drug Court: 4, Ramey Price Cutter Supermarkets, 113.44, Food; 5, Ball Trophy & Engraving Co., 25.00, Plaque; 6, Gold-N-Treasures, 29.34, Key Fobs; County Bridge & Road Improvement: 1, Circuit Engineering District #8, 160.00, Core Drilling; Use Tax: 1, North American Title Company, 10000.00, Earnest Money; Detention Center: 104, Take Ten Tire, 756.86, Service; 105, Hubris Communications, 24.95, Fees; 106, Finish Line Fuels LLC, 378.33, Fuel; 107, Brandts, 294.38, Supplies; 108, Bernard Food Industries, 1171.03, Food; 109, Sysco Foods of Oklahoma, 18604.08, Blanket for food; 110, Hobart Corporation, 1824.63, Repairs; 111, Taser International, 3620.79, Equipment; 112, Galls, 79.94, Equipment; 113, Wards Air Conditioning, 440.00, A/C REPAIRS; 114, Turn Key Health Clinics, LLC, 21675.00, Blanket for medical serv; 115, McDonald Computer Services LLC, 2000.00, Blanket for computer maint.; 116, Fuelman Of Oklahoma, 71.14, Blanket For Fuel; General: 178, Quality Water Service, 48.65, Water; 179, Standley Systems, 25.00, Maintenance Agree.; 180, Valero Short Stops, 31.33, Fuel; 181, Newkirk Herald Journal, 1028.50, Publication; 182, Lowes Companies Inc., 344.42, Supplies; 183, Briggs Hardware, 117.08, Supplies; 184, Quality Water Service, 45.70, Water; 185, Galaxie Business, 87.21, Copier contract; 186, Dewitt, Corbin, 998.38, Travel; 187, Stamper, Morgan, 705.19, Travel; 188, Grace, Lindsay, 885.09, Travel; 189, Take Ten Tire, 233.13, Blanket For Vehicle Maintenance; 190, Quality Water Service, 78.00, Blanket for water; 191, Fuelman Of Oklahoma, 1206.44, Blanket For Fuel; 192, Transunion Risk, 70.00, Blanket for Software Services; 193, McDonald Computer Services LLC, 349.95, Blanket for computer maint.; 194, Younger-Holmes Electrical Contractors, 196.50, Repairs; 195, TM Consulting, 1894.89, Equipment & Services; 196, Wells Plumbing, 90.00, Labor; 197, Ponca City Center LLC, 1416.00, Rent; 198, TASC, 8750.00, Oil & gas maintenance; 199, Reese, Tammy J., 147.28, Travel; 200, Keen, Susan, 207.96, Travel reimbursement; 201, Stubbs, Samantha G, 43.55, Travel reimbursement; 202, Belair, Staci Nicole, 51.29, Travel reimbursement; 203, Stuart, Nicolas H, 46.91, Travel reimbursement; 204, Ford, Perry W., 57.95, Travel reimbursement; 205, Boyer, Amber L, 146.40, Travel reimbursement; 206, Lawhon, Chandice M, 22.75, Travel reimbursement; Health: 16, Allen, Jeanine, 27.00, Travel; 17, Ana Beets, 43.20, Travel; 18, June Fetters, 21.60, Travel; 19, Forman, Tammy, 113.94, Travel; 20, Fowler-Goins, Mary, 21.60, Travel; 21, Freeman, Jessica, 132.84, Travel; 22, Fulsom, Donna, 21.60, Travel; 23, Harley, Wanda, 15.12, Travel; 24, Erika Macy, 314.28, Travel; 25, Mollet, Michelle, 360.72, Travel; Highway: 136, Total Com Inc., 250.00, Radio; 137, ACG Materials, 6352.32, Crusher Run; 138, Quality Water Service, 37.75, Blanket for water; 139, Owen Auto Supply, 998.82, Blanket for parts; 140, Filter Care Of Missouri, 275.60, Blanket for parts; 141, Hats Auto Supply, 144.99, Blanket for parts; 142, Deere Credit Inc, 1381.36, Lease payment; 143, RCB Bank, 1814.15, Lease payment; 144, KanOkla Networks,
35.00, Internet connection fee; 145, SNB NA, 1704.06, Lease payment; 146, Johnson, Vance Howard, 133.92, Travel; 147, Deere Credit Inc, 2471.94, Lease Purchase Payment; 148, G & B Auto, 2482.50, Tires; 149, Skidmore, Paul, 23.93, Water; 150, Shanks, Jason R, 199.48, Travel
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Johnson and seconded by Skidmore to adjourn, 10:00 a.m. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
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Approved this 15th day of August, 2016.
